Standard Operating Procedure for Providing Refresher Training on Emergency Response Plans

1) Purpose

The purpose of this SOP is to outline a systematic approach for providing refresher training on emergency response plans to ensure employees remain knowledgeable, prepared, and compliant with organizational safety standards.

2) Scope

This SOP applies to all employees, contractors, and personnel involved in emergency response activities within the organization.

3) Responsibilities

• EHS Manager: Oversee the development and execution of refresher training sessions.
• Training Coordinator: Organize training schedules, materials, and logistics, and maintain records of attendance.
• Supervisors: Ensure team participation and support the application of learned emergency response practices.
• Employees: Attend refresher training sessions and actively participate in discussions and drills.

4) Procedure

4.1 Planning Refresher Training

1. Assess Training Needs:
   • Identify roles and departments requiring emergency response training based on recent incidents, audits, or regulatory updates.

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2. Set Training Objectives:
   • Define clear objectives, such as improving evacuation times, enhancing hazard recognition, or reinforcing first aid techniques.
3. Develop a Training Schedule:
   • Plan sessions to occur periodically, such as quarterly or annually, to maintain readiness and compliance.

4.2 Preparing Training Materials

1. Review Emergency Response Plans:
   • Update training materials to reflect current emergency response procedures, equipment, and contact information.

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2. Create Educational Content:
   • Prepare slides, videos, handouts, and checklists that focus on key emergency scenarios and response actions.
3. Incorporate Practical Components:
   • Design drills and role-playing activities to simulate real-life emergencies and evaluate readiness.

4.3 Conducting Training Sessions

1. Welcome Participants:
   • Begin with an overview of the session objectives and the importance of emergency preparedness.

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2. Deliver Theoretical Content:
   • Discuss emergency types, response procedures, communication protocols, and the roles of emergency response teams.
3. Facilitate Practical Exercises:
   • Conduct fire drills, evacuation simulations, or spill containment exercises to reinforce theoretical knowledge.
4. Encourage Interaction:
   • Engage participants through Q&A sessions, group discussions, and scenario-based problem-solving activities.
5. Administer Assessments:
   • Evaluate participants’ understanding using quizzes, role-playing evaluations, or observation during drills.

4.4 Post-Training Activities

1. Provide Training Certificates:
   • Issue certificates of completion to participants who successfully complete the training session.

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2. Document Attendance:
   • Maintain attendance records in the Emergency Training Attendance Log (Annexure 1) for compliance and future reference.
3. Collect Feedback:
   • Distribute feedback forms to participants to gather insights on training effectiveness and areas for improvement.

4.5 Continuous Improvement

1. Review Training Outcomes:
   • Analyze assessment results and feedback to identify strengths and areas for improvement in the training program.

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2. Update Training Content:
   • Revise materials to include lessons learned from recent incidents, drills, or regulatory updates.
3. Monitor Compliance:
   • Ensure all employees complete the refresher training within the required timeframes.

5) Abbreviations, if any

• EHS: Environmental, Health, and Safety
• PPE: Personal Protective Equipment

6) Documents, if any

• Emergency Training Attendance Log
• Feedback Forms
• Updated Emergency Response Plans

7) Reference, if any

• ISO 45001 Occupational Health and Safety Standards
• Internal Emergency Response Policies
• Local Regulatory Requirements for Workplace Safety

8) SOP Version

Version: 1.0

Annexure

Template 1: Emergency Training Attendance Log

Date	Employee Name	Department	Trainer Name	Signature
DD/MM/YYYY	John Doe	Production	Jane Smith

Template 2: Training Feedback Form

Question	Response
Was the training session effective?
Suggestions for improvement: