weekly visual inspections.

Conduct comprehensive maintenance checks quarterly.

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Weekly Visual Inspection:

1. Check the exterior for visible damage, rust, or corrosion.
2. Verify that all labels and hazard signs (e.g., flammable, corrosive) are intact and legible.
3. Ensure cabinet doors are closing properly and latching securely.
4. Inspect for spills, leaks, or residues inside the cabinet and clean immediately if necessary.
5. Confirm ventilation openings (if applicable) are not blocked.

Quarterly Maintenance Inspection:

1. Check structural integrity, including hinges, door seals, and locks.
2. Inspect for corrosion on shelves, surfaces, and containment trays.
3. Test ventilation systems in cabinets with exhaust connections.
4. Verify that secondary containment trays are free of cracks and damage.
5. Clean the entire cabinet interior and exterior using appropriate cleaning agents compatible with stored materials.

4.3 Cleaning and Spill Management

1. Cabinet Cleaning:
   1. Remove all chemicals from the cabinet before cleaning.
   2. Use compatible cleaning agents to clean the shelves, walls, and floor of the cabinet.
   3. Wipe surfaces dry and allow ventilation to clear any vapors before restocking materials.

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2. Spill Management:
   1. In case of spills inside the cabinet:
      • Wear appropriate PPE (e.g., gloves, goggles, masks).
      • Use absorbent materials to clean the spill immediately.
      • Dispose of cleanup materials in accordance with hazardous waste disposal guidelines.
   2. Record the spill details in the Incident Log (Annexure 1).

4.4 Repairs and Replacement

1. Minor Repairs:
   1. Repair minor damages such as loose hinges, damaged locks, or worn-out labels promptly.
   2. Replace missing or illegible hazard signs and labels immediately.

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2. Structural Repairs or Replacement:
   1. Report structural issues, such as corrosion, cracks, or malfunctioning doors, to the Maintenance Team immediately.
   2. Replace cabinets that are extensively corroded or damaged beyond repair.
   3. Ensure new cabinets comply with applicable OSHA, NFPA, and other safety standards.

4.5 Record-Keeping and Compliance

1. Documentation:
   1. Maintain maintenance records for all hazardous material storage cabinets.
   2. Use the Inspection and Maintenance Log (Annexure 2) to document:
      • Date of inspection
      • Findings and corrective actions
      • Personnel performing the inspection

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2. Compliance Audits:
   • Conduct annual internal audits to verify compliance with OSHA and NFPA standards.
   • Address audit findings through corrective action plans and maintain audit records.

5) Abbreviations, if any

• OSHA: Occupational Safety and Health Administration
• NFPA: National Fire Protection Association
• PPE: Personal Protective Equipment

6) Documents, if any

• Incident Log
• Inspection and Maintenance Log

7) Reference, if any

• OSHA Hazardous Materials Standard (29 CFR 1910.106)
• NFPA 30: Flammable and Combustible Liquids Code
• EPA Hazardous Waste Management Guidelines

8) SOP Version

Version: 1.0

Annexure

Template 1: Incident Log

 
 
 
Date
 
Incident Description
 
Location
 
Corrective Actions
 
Handled By
 
 
 
DD/MM/YYYY
 
Spill of Acid
 
Cabinet A
 
Cleaned and documented
 
Employee Name
 
 
 

Template 2: Inspection and Maintenance Log

 
 
 
Date
 
Cabinet ID
 
Inspection Findings
 
Corrective Actions
 
Inspected By
 
 
 
DD/MM/YYYY
 
Cabinet A
 
No leaks, labels intact
 
None
 
Inspector Name