SOP Guide for Pharma

SOP for Implementing Safety Training Programs for Warehouse Personnel – V 2.0

Auditor

SOP for Implementing Safety Training Programs for Warehouse Personnel – V 2.0

Standard Operating Procedure for Implementing Safety Training Programs for Warehouse Personnel

Department Warehouse / Quality Assurance / Safety
SOP No. SOP/RM/186/2025
Supersedes SOP/RM/186/2022
Page No. Page 1 of 15
Issue Date 21/04/2025
Effective Date 28/04/2025
Review Date 21/04/2026

1. Purpose

This Standard Operating Procedure (SOP) outlines the process for implementing safety training programs for warehouse personnel to ensure workplace safety, regulatory compliance, and adherence to Good Manufacturing Practices (GMP).

2. Scope

This SOP applies to all warehouse personnel, including permanent, temporary, and contract staff involved in raw material handling, storage, and warehouse operations.

3. Responsibilities

4. Accountability

The Safety Manager is accountable for the design and implementation of safety training programs, while the Warehouse Manager ensures participation and compliance. The QA Manager oversees the validation and documentation of training activities.

5. Procedure

5.1 Training Program Development

  1. Identifying Training Needs:
    • Conduct a risk assessment to identify specific safety training needs based on job roles and warehouse activities.
    • Document the identified needs in the Training Needs Assessment Log (Annexure-1).
  2. Training Program Design:
    • Develop training modules covering topics such as material handling, hazardous material safety, fire safety, and emergency response.
    • Record program details in the Training Program Design Log (Annexure-2).
See also  SOP for Storage of Light-Sensitive Raw Materials in UV-Protected Areas - V 2.0

5.2 Training Delivery

  1. Scheduling Training Sessions:
    • Schedule training sessions regularly, ensuring all employees attend mandatory safety programs.
    • Document schedules in the Training Schedule Log (Annexure-3).
  2. Conducting Training:
    • Deliver training through a combination of lectures, demonstrations, and hands-on practice.
    • Record attendance and training completion in the Training Attendance Log (Annexure-4).

5.3 Evaluation and Certification

  1. Training Evaluation:
    • Evaluate participants’ understanding through quizzes, practical assessments, and feedback sessions.
    • Document evaluation results in the Training Evaluation Log (Annexure-5).
  2. Issuing Certificates:
    • Issue safety training completion certificates to participants who pass the evaluation.
    • Maintain records in the Certification Log (Annexure-6).

5.4 Monitoring and Continuous Improvement

  1. Post-Training Monitoring:
    • Monitor employee performance post-training to ensure application of safety practices in daily operations.
    • Document monitoring activities in the Post-Training Monitoring Log (Annexure-7).
  2. Feedback and Updates:
    • Collect feedback from participants and update training content periodically to reflect current regulations and best practices.
    • Record feedback and updates in the Training Feedback and Update Log (Annexure-8).

5.5 Documentation and Review

  1. Maintaining Training Records:
    • Ensure all training records are complete, accurate, and readily accessible for audits and inspections.
    • Document record-keeping activities in the Training Record Maintenance Log (Annexure-9).
  2. Periodic Audits:
    • Conduct audits of training programs to ensure compliance with regulatory standards and internal policies.
    • Document audit results in the Training Audit Log (Annexure-9).
See also  SOP for Coordination with Procurement Department During Raw Material Receipt - V 2.0

6. Abbreviations

7. Documents

  1. Training Needs Assessment Log (Annexure-1)
  2. Training Program Design Log (Annexure-2)
  3. Training Schedule Log (Annexure-3)
  4. Training Attendance Log (Annexure-4)
  5. Training Evaluation Log (Annexure-5)
  6. Certification Log (Annexure-6)
  7. Post-Training Monitoring Log (Annexure-7)
  8. Training Feedback and Update Log (Annexure-8)
  9. Training Record Maintenance Log (Annexure-9)

8. References

9. SOP Version

Version: 2.0

10. Approval Section

Prepared By Checked By Approved By
Signature
Date
Name
Designation
Department

Annexure-1: Training Needs Assessment Log

Date Employee Name Assessment Area Identified Training Need Assessed By
21/04/2025 Ravi Kumar Hazardous Material Handling Advanced PPE Use Neha Verma

Annexure-2: Training Program Design Log

Date Training Module Content Summary Designed By
21/04/2025 Fire Safety Evacuation procedures and extinguisher use Amit Joshi
See also  SOP for Storing Excipients Based on Pharmacopoeial Guidelines - V 2.0

Annexure-3: Training Schedule Log

Date Training Topic Scheduled Date Trainer
21/04/2025 Fire Safety 25/04/2025 Kiran Patel

Annexure-4: Training Attendance Log

Date Employee Name Training Topic Trainer
25/04/2025 Ravi Kumar Fire Safety Kiran Patel

Annexure-5: Training Evaluation Log

Date Employee Name Evaluation Score Evaluator
25/04/2025 Ravi Kumar 85% QA Supervisor

Annexure-6: Certification Log

Date Employee Name Certificate Issued Issued By
26/04/2025 Ravi Kumar Fire Safety Certification QA Manager

Annexure-7: Post-Training Monitoring Log

Date Employee Name Observed Performance Monitored By
27/04/2025 Ravi Kumar Proper extinguisher handling observed Safety Officer

Annexure-8: Training Feedback and Update Log

Date Employee Name Feedback Provided Updated By
28/04/2025 Ravi Kumar Suggested more hands-on practice QA Manager

Annexure-9: Training Record Maintenance Log

Date Document Name Status Updated By
29/04/2025 Training Attendance Log Updated Sanjay Mehta

Revision History:

Revision Date Revision No. Revision Details Reason for Revision Approved By
01/01/2024 1.0 Initial Version New SOP Implementation QA Head
21/04/2025 2.0 Expanded training procedures and feedback mechanisms. Regulatory Update QA Head
Exit mobile version