Goods Receiving Process – Standard Operating Procedure

1) Purpose

To establish guidelines for the receipt and inspection of goods to ensure accuracy, completeness, and compliance with specifications within the pharmaceutical purchase department.

2) Scope

This SOP applies to the goods receiving process for materials and supplies received by the pharmaceutical purchase department.

3) Responsibilities

Warehouse Team: Responsible for receiving and inspecting incoming goods.
Purchasing Team: Responsible for coordinating with suppliers and resolving discrepancies.

4) Procedure

4.1) Receipt Notification:
4.1.1) Notify warehouse team of expected deliveries based on purchase orders.
4.1.2) Coordinate with suppliers to confirm delivery schedules.

4.2) Goods Receipt:
4.2.1) Receive incoming goods at designated receiving area.
4.2.2) Verify quantities received against purchase orders and packing lists.

4.3) Inspection and Acceptance:
4.3.1) Inspect goods for damage, discrepancies, and conformity with specifications.
4.3.2) Perform quality checks and testing as required.

4.4) Documentation and Labeling:
4.4.1) Document receipt and inspection results including any deviations or non-conformities.
4.4.2) Label goods with identification and tracking information as per standard procedures.

4.5) Storage or Quarantine:
4.5.1) Store accepted goods in appropriate warehouse locations.
4.5.2) Place non-conforming goods in quarantine pending further evaluation or disposition.

4.6) Communication and Reporting:
4.6.1) Communicate receipt and inspection outcomes to purchasing and quality assurance teams.
4.6.2) Report any issues or discrepancies to suppliers for resolution.

5) Abbreviations, if any

N/A

6) Documents, if any

• Goods Receipt Records
• Inspection Reports
• Non-Conformance Reports
• Supplier Communication Logs

7) Reference, if any

Regulatory Guidelines: FDA CFR Part 211.82, ICH Q7
Industry Standards: ISO 9001:2015

8) SOP Version

Version 1.0