Standard Operating Procedure for Goods Dispatch and Shipment

Purpose

The purpose of this SOP is to establish procedures for the accurate and efficient dispatch and shipment of goods from the pharmaceutical distribution facility, ensuring compliance with regulatory requirements and Good Distribution Practice (GDP) guidelines.

Scope

This SOP applies to all personnel involved in the dispatch and shipment of goods, including warehouse staff, logistics personnel, and transportation providers.

Responsibilities

• The Warehouse Supervisor is responsible for coordinating the dispatch process and ensuring that goods are prepared for shipment accurately and on time.
• The Logistics Coordinator is responsible for coordinating transportation arrangements and ensuring that shipments are delivered to the correct destinations.
• All personnel involved in the dispatch process are responsible for following procedures outlined in this SOP and reporting any issues or discrepancies to the Warehouse Supervisor or Logistics Coordinator.

Procedure

1. Order Verification:
   • Verify that all orders for dispatch are accurate and complete, including product quantities, specifications, and shipping details.
   • Check for any special handling requirements or customer instructions associated with the orders.
2. Goods Preparation:
   • Retrieve the required products from storage areas and verify their identity and condition against the order specifications.
   • Package goods securely using appropriate packaging materials and methods to prevent damage or contamination during transit.
3. Documentation:
   • Prepare shipping documentation, including packing lists, invoices, shipping labels, and