Maintenance Teams: Follow preventive measures and report any fire risks.

EHS Department: Conduct regular audits, fire drills, and maintain fire control equipment.

Security Team: Respond immediately in case of fire alarms and support evacuation.

QA Department: Review SOP implementation and audit compliance during inspections.

4. Accountability

The EHS Head is accountable for execution and monitoring of all fire safety measures. Department Heads are responsible for team training and adherence to fire safety protocols.

5. Procedure

5.1 Fire Prevention Measures

1. Use flameproof electrical fittings in flammable zones.
2. Ensure solvents are stored in bonded, grounded, and ventilated enclosures.
3. Prohibit use of open flames, smoking, and mobile phones in solvent handling areas.
4. Conduct regular preventive maintenance of machines, motors, and exhausts.
5. Ensure LOTO (Lock-Out Tag-Out) before repair in flammable zones.

5.2 Fire Detection Systems

1. Install fire detectors, smoke sensors, and heat sensors across solvent storage, production floors, and utility areas.
2. Check sensor calibration every 6 months and record in the “Fire System Maintenance Log” (Annexure-1).
3. Connect all detectors to a centralized fire alarm panel and link with audible/visual alarms.

5.3 Firefighting Equipment and Signage

1. Install fire extinguishers (foam, dry chemical, CO₂) at designated points as per NFPA spacing.
2. Ensure fire hydrants, hose reels, sand buckets, and emergency showers are clearly labeled and accessible.
3. Update location maps and fire exits annually.

5.4 Training and Drills

1. Conduct fire mock drills every quarter in each building block.
2. Maintain “Fire Drill Participation Record” (Annexure-2).
3. Train staff on:
   • Emergency response
   • Evacuation protocols
   • Use of extinguishers and alarm systems

5.5 Fire Emergency Protocol

1. On detection of fire:
   • Activate nearest alarm
   • Evacuate as per assembly plan
   • Use extinguishers only if trained and safe to do so
   • Inform fire department and internal emergency response team
2. Record incident in “Fire Incident Log” (Annexure-3) and conduct CAPA investigation.

6. Abbreviations

• SOP: Standard Operating Procedure
• EHS: Environment, Health and Safety
• LOTO: Lock-Out Tag-Out
• NFPA: National Fire Protection Association
• CAPA: Corrective and Preventive Action

7. Documents

1. Fire System Maintenance Log (Annexure-1)
2. Fire Drill Participation Record (Annexure-2)
3. Fire Incident Log (Annexure-3)

8. References

• Factory Act, 1948 – Fire Safety Section
• NFPA 10 – Portable Fire Extinguishers
• ICH Q7 – Section 13 (Environmental Protection and Safety)

9. SOP Version

Version: 2.0

10. Approval Section

	Prepared By	Checked By	Approved By
Signature
Date
Name
Designation
Department

11. Annexures

Annexure-1: Fire System Maintenance Log

Date	Location	Device	Status	Remarks	Checked By
12/04/2025	Solvent Storage	Smoke Detector	OK	Functional

Annexure-2: Fire Drill Participation Record

Date	Block	No. of Participants	Drill Type	Remarks
10/04/2025	API Block-B	32	Evacuation Drill	Successfully Completed

Annexure-3: Fire Incident Log

Date	Area	Type	Root Cause	Action Taken	CAPA Ref
05/04/2025	Solvent Recovery	Spark at panel	Loose wire	Repaired & Inspected	CAPA-054

Revision History:

Revision Date	Revision No.	Details	Reason	Approved By
01/01/2022	1.0	Initial SOP Release	Regulatory Requirement	QA Head
13/04/2025	2.0	Annexures and Drill Details Added	Audit Recommendation	QA Head