Standard Operating Procedure for Implementation of a Warehouse Cleaning Schedule
| Department | Warehouse / Quality Assurance / Housekeeping |
|---|---|
| SOP No. | SOP/RM/190/2025 |
| Supersedes | SOP/RM/190/2022 |
| Page No. | Page 1 of 15 |
| Issue Date | 25/04/2025 |
| Effective Date | 02/05/2025 |
| Review Date | 25/04/2026 |
1. Purpose
This Standard Operating Procedure (SOP) provides guidelines for the implementation and maintenance of a structured cleaning schedule in the warehouse to ensure a clean, organized, and GMP-compliant environment.
2. Scope
This SOP applies to all warehouse personnel and housekeeping staff responsible for the cleaning and maintenance of raw material storage areas, temperature-controlled zones, and general warehouse facilities.
3. Responsibilities
- Warehouse Manager: Ensure that cleaning schedules are adhered to and cleaning logs are properly maintained.
- Housekeeping Supervisor: Oversee the cleaning team, assign tasks, and verify completion of cleaning activities.
- Quality Assurance (QA) Team: Conduct periodic audits to verify cleanliness and GMP compliance.
4. Accountability
The Warehouse Manager is accountable for ensuring that the cleaning schedule is implemented effectively. The QA Manager is responsible for verifying compliance with GMP guidelines, while the Housekeeping Supervisor ensures that cleaning activities are completed as per the schedule.
5. Procedure
5.1 Cleaning
Schedule Development
- Identifying Cleaning Requirements:
- Identify all warehouse areas, including storage zones, aisles, loading docks, and equipment, that require regular cleaning.
- Document identified areas in the Cleaning Requirements Log (Annexure-1).
- Developing the Cleaning Schedule:
- Create a detailed cleaning schedule specifying the frequency (daily, weekly, monthly) and responsible personnel for each task.
- Record the schedule in the Warehouse Cleaning Schedule Log (Annexure-2).
5.2 Cleaning Procedures
- Daily Cleaning Tasks:
- Sweep and mop floors, clean high-touch surfaces, and remove waste from designated bins.
- Document completion in the Daily Cleaning Log (Annexure-3).
- Weekly and Monthly Cleaning Tasks:
- Conduct deep cleaning of storage racks, HVAC vents, and temperature-controlled zones.
- Record these activities in the Deep Cleaning Log (Annexure-4).
5.3 Cleaning Equipment and Supplies
- Inventory of Cleaning Supplies:
- Maintain an inventory of cleaning supplies, including detergents, disinfectants, mops, and vacuums.
- Record supply details in the Cleaning Supplies Inventory Log (Annexure-5).
- Equipment Maintenance:
- Ensure that cleaning equipment is regularly maintained and in good working condition.
- Document maintenance in the Cleaning Equipment Maintenance Log (Annexure-6).
5.4 Waste Disposal and Pest Control
- Waste Disposal:
- Dispose of waste following environmental and regulatory guidelines to prevent contamination.
- Document waste disposal activities in the Waste Disposal Log (Annexure-7).
- Pest Control Measures:
- Coordinate with pest control services to ensure the warehouse remains free from infestations.
- Record pest control activities in the Pest Control Log (Annexure-8).
5.5 Training and Compliance Monitoring
- Staff Training:
- Provide training to warehouse and housekeeping staff on proper cleaning procedures and GMP guidelines.
- Document training sessions in the Cleaning Training Log (Annexure-9).
- Compliance Audits:
- Conduct regular audits to ensure adherence to the cleaning schedule and identify areas for improvement.
- Record audit findings in the Cleaning Compliance Audit Log (Annexure-9).
6. Abbreviations
- SOP: Standard Operating Procedure
- GMP: Good Manufacturing Practice
- QA: Quality Assurance
- HVAC: Heating, Ventilation, and Air Conditioning
7. Documents
- Cleaning Requirements Log (Annexure-1)
- Warehouse Cleaning Schedule Log (Annexure-2)
- Daily Cleaning Log (Annexure-3)
- Deep Cleaning Log (Annexure-4)
- Cleaning Supplies Inventory Log (Annexure-5)
- Cleaning Equipment Maintenance Log (Annexure-6)
- Waste Disposal Log (Annexure-7)
- Pest Control Log (Annexure-8)
- Cleaning Training Log (Annexure-9)
8. References
- 21 CFR Part 211 – Current Good Manufacturing Practice for Finished Pharmaceuticals
- WHO Good Storage Practices for Pharmaceuticals
- OSHA Guidelines on Warehouse Cleaning and Maintenance
9. SOP Version
Version: 2.0
10. Approval Section
| Prepared By | Checked By | Approved By | |
|---|---|---|---|
| Signature | |||
| Date | |||
| Name | |||
| Designation | |||
| Department |
Annexure-1: Cleaning Requirements Log
| Date | Area | Cleaning Frequency | Identified By |
|---|---|---|---|
| 25/04/2025 | Storage Zone A | Daily | Ravi Kumar |
Annexure-2: Warehouse Cleaning Schedule Log
| Date | Area | Cleaning Task | Responsible Person |
|---|---|---|---|
| 25/04/2025 | Loading Dock | Sweep and Mop | Neha Verma |
Annexure-3: Daily Cleaning Log
| Date | Area Cleaned | Task Performed | Completed By |
|---|---|---|---|
| 25/04/2025 | Storage Zone A | Mopping | Amit Joshi |
Annexure-4: Deep Cleaning Log
| Date | Area Cleaned | Deep Cleaning Task | Completed By |
|---|---|---|---|
| 25/04/2025 | Cold Storage B | Rack Cleaning | Kiran Patel |
Annexure-5: Cleaning Supplies Inventory Log
| Date | Supply Name | Quantity Available | Checked By |
|---|---|---|---|
| 25/04/2025 | Disinfectant Solution | 20 Liters | Neha Verma |
Annexure-6: Cleaning Equipment Maintenance Log
| Date | Equipment Name | Maintenance Activity | Performed By |
|---|---|---|---|
| 25/04/2025 | Vacuum Cleaner | Filter Replacement | Amit Joshi |
Annexure-7: Waste Disposal Log
| Date | Waste Type | Disposal Method | Disposed By |
|---|---|---|---|
| 25/04/2025 | General Waste | Incineration | Kiran Patel |
Annexure-8: Pest Control Log
| Date | Pest Control Activity | Service Provider | Verified By |
|---|---|---|---|
| 25/04/2025 | Rodent Control | PestSafe Pvt. Ltd. | QA Supervisor |
Annexure-9: Cleaning Training Log
| Date | Employee Name | Training Topic | Trainer | Remarks |
|---|---|---|---|---|
| 25/04/2025 | Ravi Kumar | Warehouse Cleaning and GMP Compliance | QA Manager | Completed Successfully |
Revision History:
| Revision Date | Revision No. | Revision Details | Reason for Revision | Approved By |
|---|---|---|---|---|
| 01/01/2024 | 1.0 | Initial Version | New SOP Implementation | QA Head |
| 25/04/2025 | 2.0 | Updated with pest control and equipment maintenance procedures. | Regulatory Update | QA Head |